2019-03-13 – Automating OmniFocus 3 Using Siri Shortcuts: Advanced

Learn advanced ways to use Siri Shortcuts to create sequences of actions, integrate with other apps, build flexible templates, and much more.

This session, led by automation expert Rose Orchard, is a follow up to theĀ Automating OmniFocus 3 Using Siri Shortcuts: BasicsĀ and Automating OmniFocus 3 Using Siri Shortcuts: Beyond the BasicsĀ sessions.

We review a few of the basic techniques and principles, including how to install Siri Shortcuts, and then delve into some of the advanced ways to use Siri Shortcuts to automateĀ OmniFocus and complementary productivity apps.

We also explore some advanced ways to createĀ OmniFocus projects that draw from multiple sources and delve into practical strategies for using Siri Shortcuts to help keep yourĀ OmniFocus database up-to-date and relevant. Featured apps include Drafts, Bear, and Launch Center Pro.

Session Overview

Watch this session and learn techniques and best practices for:

  • Using Siri Shortcuts to create a sequence ofĀ OmniFocus actions that take place between a specified date range, on specific weekdays, and on specific months.
  • Making optimum use of Magic Variables.
  • Using OmniFocus’ ability to perform date calculations within Siri Shortcuts.
  • Creating project templates within Siri Shortcuts based on existingĀ OmniFocus projects and Mac project templates.
  • Conveniently making use of lists and TaskPaper templates stored in Drafts.
  • Creating an action inĀ OmniFocus and a corresponding note in Bear, with links between the two. This same technique can be applied to other note-taking apps, includingĀ Evernote and Agenda.
  • Using Siri Shortcut’s Dictionary feature to conveniently combine lists and TaskPaper-formatted text from multiple sources.
  • CreatingĀ OmniFocus projects and actions based on appointments in your calendar.
  • Using Launch Center Pro to obtain details of URL schemes for thousands of apps.
  • Using Launch Center Pro to automatically keep yourĀ OmniFocus database up-to-date and relevant using date and location-based triggers.
  • And moreā€¦

You’ll find the Siri Shortcuts that were referenced in this session in ourĀ OmniFocus Siri Shortcuts Directory. You’re encouraged to download and experiment with these examples.

Additional Resources

  • Automating OmniFocus 3 with Launch Center Pro 3 ā€” Watch our Launch Center Pro tutorialĀ to learn moreĀ about using Launch Center Pro to trigger Siri Shortcuts based on dates and locations.
  • Using Drafts 5 Taskpaper with OmniFocus ā€” This post by Rose OrchardĀ provides more information on using Drafts 5 alongsideĀ OmniFocus.
  • OmniFocus TaskPaper Reference Guide ā€” To learn more about the text-based TaskPaper format, check out the Omni Group’s comprehensive OmniFocus TaskPaper Reference Guide.

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