OmniFocus Shortcuts Directory

Bring convenience and consistency to OmniFocus for iOS/iPadOS through the magic of Shortcuts.

Shortcuts is a technology integrated into iOS, iPadOS, and macOS that provides a simple yet powerful way to automate things you do on your iPhone, iPad, and Mac. By tapping into this functionality, you can bring speed, convenience, and consistency to your workflows, including those that integrate with OmniFocus and complementary third-party apps.

Here are some of our favourite shortcuts. Use the Add Shortcut link to add these to your Shortcuts Library. You can use them as is or customize them to suit your needs.

Add a Call Task To OmniFocus
Use this shortcut to quickly add an action to call someone (optionally with some added notes) to OmniFocus. You can easily modify this shortcut to add virtually any set action to your system.
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

Add a Call Task To OmniFocus (Contacts)
You’ll be prompted to choose someone from your Contact list when you run this shortcut. An action will be added to OmniFocus to remind you to call that person. Conveniently, their phone number(s) are automatically added to the notes field. And you can optionally add a due date.
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

Create Draft for Meeting Notes
This shortcut helps you prepare for your meetings in the next 48 hours by creating a Draft to store the meeting notes and, optionally, an OmniFocus action to prompt you to prepare. The Draft is tagged “meeting” and includes a title with the date and time of the meeting, the type of meeting (chat or client session), and the subject of the meeting (taken from the calendar event). If you create an OmniFocus action to prepare, the new action is automatically linked to the new Draft and is due two hours before the meeting begins.
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

Drive Time
Continue playing Overcast, and open an Errands perspective in OmniFocus. Featured in the Automating OmniFocus 3 with Launch Center Pro 3 video (Members Video).
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

Meeting Preparation
Get the next calendar event from your calendar and use that to create a note in Drafts, then open a “Person” perspective in OmniFocus to set you up for a meeting. Featured in the Automating OmniFocus 3 with Launch Center Pro 3 video (Members Video).
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

Multiple Tasks To Inbox
Quickly save multiple tasks to your OmniFocus Inbox with minimal fuss. This shortcut prompts you to specify the tasks and uses the TaskPaper action to add them to your inbox for further processing.
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

OmniFocus Action + Bear Note
You’ll be prompted for a task/note name when you run this shortcut. A new action will be added to your OmniFocus inbox linked to a new Bear note with the same name. The Bear note will also include a link to the OmniFocus action, making jumping between Bear and OmniFocus easy.
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

OmniFocus Action + Schedule
Use this Shortcut to make time for an important action. You’ll be prompted for the name, duration, and the date/time you plan to take action. An action will be added to your OmniFocus inbox with an estimated duration. An appointment will be added to your calendar with a link to this action.
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

OmniFocus Month Tasks
Do you have actions or projects that must be completed on a specific day each month? This shortcut will prompt you for the task’s name and the day of the month, then add a year’s worth of actions or projects to your OmniFocus database.
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

OmniFocus Repeat Action
This Shortcut allows you to create multiple actions or projects in one fell swoop. You’ll be prompted for the name of the action, the number of repetitions, and the destination in OmniFocus. Numbers will automatically be added to the title (e.g. Read Chapter 1, Read Chapter 2, Read Chapter 3,…).
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

OmniFocus Repeat From … To
Use this Shortcut to create actions between two dates. You’ll be asked to specify the start and end dates, the days of the week you need to perform this action, the time that these actions are due, and the destination in OmniFocus. The shortcut will create the actions or projects based on these criteria.
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

Ready For Work
Create the start of a daily log in Drafts, play your work playlist in Overcast, and open OmniFocus to the perspective of your choice. Featured in the Automating OmniFocus 3 with Launch Center Pro 3 video (Members Video).
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

Review Calendar Events for Tomorrow
When you run this shortcut, you’ll be presented with a list of items on your calendar for tomorrow. Check those you need to prepare for, and “Prepare for” actions for these appointments will magically appear in your OmniFocus Inbox.
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

Trigger List Tasks to OmniFocus
Use this Shortcut to help you think of important tasks to add to OmniFocus.
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]

Trip To Calendar & OmniFocus
Are you going on a trip? This shortcut will add the trip to your calendar and create an OmniFocus project to help you prepare. This is intended as a basis for creating your own TaskPaper templates with variables in Shortcuts.
[ Add Shortcut (OmniFocus 3) ] [ Add Shortcut (OmniFocus 4) ]