2018-11-14 – Creating Structure in OmniFocus 3

2018-11-14 - Creating Structure in OmniFocus 3

Clarify why you're using OmniFocus and learn how to structure your setup for ease, focus, and efficiency.

Whether you’re just getting started with OmniFocus or are revamping your current setup, it’s worth taking some time to clarify what purpose OmniFocus serves and to create a convenient and consistent structure that mirrors your multi-faceted life.

OmniFocus can be configured in a multitude of ways. Having a flexible app can be highly advantageous, and it can also be a bit daunting. Additionally, sometimes OmniFocus gets used for things that it isn't particularly well suited for and ends up becoming overloaded with information.

This session is all about clarifying OmniFocus' purpose and developing a strategy for configuring it in a way that's clear, consistent, and convenient.

Creating Structure in OmniFocus 3

Session Overview

Watch this session and learn techniques and best practices for:

  • Determining how OmniFocus fits into your productivity system.
  • Designing your system at a conceptual level using mind maps.
  • Organizing projects and single action lists into folders.
  • Creating parallel and sequential projects and single action lists.
  • Creating a tagging structure that supports your day-to-day work.
  • Consistently naming projects.
  • And more…

This session focuses on OmniFocus 3 for Mac, but the same principles and structure can be applied to the iOS versions of OmniFocus.

Additional Learning

To learn more about tapping into the power of OmniFocus 3 check out:

  • Foundation: Mind Mapping Your Responsibilities — This article documents the process of mind mapping your responsibilities across all areas of your life.
  • Creating Structure in OmniFocus — This article provides you with guidance for creating a folder in OmniFocus based on a mind map of your areas of responsibility (aka areas of focus, or Horizon 2).
  • Best Practices for Naming OmniFocus Projects — What’s in a name? Quite a bit actually. The names you give to your OmniFocus projects and single action lists can have a major impact on your productivity. This article provides practical guidelines to help you name your projects and single action lists.
  • Making Productive Use of Tags in OmniFocus 3 — This in-depth guide documents the many ways that tags can be used to add ease and efficiency to your OmniFocus workflows. It covers the relationship between tags, projects, and folders (a common source of confusion), and how these organizational elements complement each other.
  • Tags for OmniFocus 3 — A growing directory that showcases some of the many ways in which tags can be employed. Use these as a starting point and adapt them to accommodate your life and work.