Best Practice: Use Due Dates Sparingly

Best Practice: Use Due Dates Sparingly

Use due dates to honour your commitments. Just make sure that you're only using due dates for things that are actually due.

If you'd like to get something done by Friday, it might be tempting to assign that something a due date of Friday, even though it isn't technically due. The problem with assigning due dates arbitrarily is that it becomes difficult to distinguish between what's actually due and what you'd like to have completed by a given date. The end result is typically a growing number of "overdue" tasks and projects resulting in heightened stress levels.

Honouring Your Commitments

When used appropriately, due dates in OmniFocus are a great way of keeping track of your commitments. If you tell someone you're going to call them by the end of the week, create an action such as "Call Harry about upcoming trip to Zanzibar" and give it a due date of Friday. This is something you've given your word to, and not calling by Friday as promised could have consequences, large or small. As you become known as someone who honour commitments, you'll likely find that all kinds of new opportunities open up.

Flagging Important Actions

If, however, there’s no commitment around having something complete by a specific date, leave the due date blank. If a particular task is important and is something you’d like to get done today, flag the task to make it stand out from your other available tasks. If it's something that you'd really like to get to on Friday, flag it and then defer it to Friday. Once Friday comes along it will become available and the flag will remind you that it's especially important.