Custom perspectives provide you with a quick and convenient way to tap into your OmniFocus database.
Below you’ll find examples showing some of the many ways custom perspectives can be used to quickly and conveniently access the most relevant information from OmniFocus and help ensure that your database is up-to-date and relevant.
OmniFocus Pro Required
Note that all of these perspectives require OmniFocus Pro. Some reference specific tags and folders or rely on naming conventions. You may need to make some changes to adapt them to work with your OmniFocus setup.
See Custom Perspectives In Action
To see custom perspectives in action, check out our courses, including OmniFocus 3: Beyond the Basics, Navigating Your Day with OmniFocus 3, Practical Focus with OmniFocus 3, and Mastering Reviews with OmniFocus 3.
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Adding Icons to Your Custom Perspectives
We recommend adding a distinct icon to each of your custom perspectives. This makes them easy to identify and adds a personal touch to your OmniFocus setup. OmniFocus has a collection of built-in icons and a palette of colours to choose from. There are also some excellent third-party offerings that give you a wide array of beautifully-designed icons to draw from. These include a collection from Josh Hughes (free) and a collection from MacStories (paid). You can also drop in your own graphics, including photos and logos.
More Examples Coming Soon
Check back soon for more examples. And let us know if you have suggestions for custom perspectives to include in this directory.
Table of Contents
It’s important to review OmniFocus regularly to ensure that it’s an accurate reflection of your life and work, and to keep your commitment level in check. These perspectives give you a quick way of seeing what’s currently on your plate, as well as what’s on your radar.
- Projects – Active — All projects (defined outcomes) that you’re actively working towards. Single action lists, checklists, and template project are automatically excluded from the list.
- Projects – Completed – All completed projects (defined outcomes), grouped according to when they were completed.
- Projects – Due — All incomplete projects (defined outcomes) that have a due date associated with them.
- Projects – Inactive — All projects (defined outcomes) that are current inactive, either because they’ve been deferred to a future date or put on hold. Single action lists, checklists and template project are automatically excluded from the list.
System Maintenance Perspectives
OmniFocus 3 perspectives can be very helpful for maintaining a system that is complete and consistent. The following perspectives help ensure that OmniFocus will serve you well when it’s time to take action.
- Actions – No Duration — All remaining actions that don’t have an estimated duration.
- Actions – Untagged — All actions that are untagged, excluding unprocessed actions in the inbox.
- Projects – Stalled – All active projects (defined outcomes) that don’t have any remaining actions.
- Projects – Unfiled — All projects (defined outcomes) that haven’t been filed into a folder.
Take Action Perspectives
When it’s time to take action, it’s very helpful to be able to home in on the actions that are most relevant as quickly and conveniently as possible. The following are some examples of how OmniFocus 3 perspectives can help.
- Hot List — Available actions that are considered particularly important, either because they’re flagged, overdue, or due soon.
- Projects – What’s next? — The next available action for each of your active projects (defined outcomes).
- Today — Actions that are candidates for being completed today. Some actions show up automatically and others are handpicked from your available actions.
- Waiting — Everything that you’re currently waiting for, grouped by tag.
Actions – No Duration
It can be helpful to give each of your actions an Estimated Duration. This adds a bit of extra work upfront, but also gives you the opportunity to quickly pull up a list of short or long actions, whatever’s most relevant to your current circumstances. Additionally spending a few extra seconds to think about how long an action will take can help ensure that you don’t try to pack too much into the day.
This perspective shows all remaining actions that don’t have an estimated duration. Items in the inbox are excluded from this list as they’re considered unprocessed.
Tap on screenshots to see larger images.
Actions – Untagged
Adding at least one tag to each of your actions helps ensure that nothing slips through the cracks. For example, if you create an action of “Pick up Amazon order” and forget to give it a tag of “errand”, you may miss this action when you’re out running errands and end up having to make an extra trip.
This perspective lists all remaining actions that are currently untagged. Items in the inbox are excluded from this list as they’re considered unprocessed.