2022-07-13 – OmniFocus Workflows with William Gallagher

Accomplished writer, William Gallagher, joined us from England to share how he uses OmniFocus and complementary apps to manage everything from last-minute requests to long-term writing projects and workshops.

William Gallagher
William Gallagher
Photo Credit: Lee Allen Photography

William is an avid user of OmniFocus, OmniOutliner, and OmniPlan. He took us on a tour of his OmniFocus setup and workflows and gave us a taste of how OmniOutliner and OmniPlan fit into the mix.

The nature of William’s work has him playing the role of a firefighter. He shared how he uses OmniFocus to handle the unpredictable elements of his work, such as writing news for AppleInsider, while also ensuring that he’s making progress on long-term projects. One of his strategies is to use his “First Ten” perspective, which surfaces the ten actions that need attention on even the busiest and most unpredictable of days.

William is a called-upon speaker and has spoken at about 900 events over the past ten years. Most of these were organized and planned in OmniFocus and OmniOutliner.

To keep up with all of the demands on his time, William makes extensive use of automation. He showcased a Shortcut that he uses to create template-based projects to prepare for the many workshops that he leads.

While this session focused on the Mac, William is also an avid iPhone and iPad user and is currently running the OmniFocus 4 TestFlight on his mobile devices.

About William Gallagher 

William Gallagher is a former Deputy Chair of the Writers’ Guild of Great Britain. He produces the YouTube series 58keys for writers who use Macs, iPhones and iPads, writes Doctor Who radio dramas and is the author of 19 non-fiction books, including the British Film Institute’s BFI TV Classics: The Beiderbecke Affair. His first collection of short stories is due to be published in 2023.

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