Using Contexts in OmniFocus 2 for Mac

Using Contexts in OmniFocus 2 for Mac

By making use of contexts in OmniFocus you'll be able to quickly home in on the actions that are most relevant.

OmniFocus 3 for Mac

In OmniFocus 3 contexts were renamed "tags".

Tags can represent Getting Things Done (GTD) contexts (e.g. "Home" for actions that require you to be at home) and can be used for things that aren't GTD contexts (e.g. "a Vacation" tag that's added to everything you'd like to complete before going on vacation).

In OmniFocus 2 you were limited to a single context for each item. This restriction has been lifted in OmniFocus 3. You can now add multiple tags to actions, action groups, and projects.

Check out the Tags for OmniFocus 3 page for examples of tags. And visit the Custom Perspectives for OmniFocus 3 for examples of how tags can be used in advanced OmniFocus 3 perspectives.

David Allen’s Getting Things Done (GTD) methodology introduces the concept of “contexts”. In a nutshell, contexts define conditions that must be present in order to perform a given action. For example, in order to make a phone call you would need to have a phone at your disposal and in order to research something on Google you would need an Internet connection.

By assigning contexts to actions you can easily see the actions that are most relevant. For example, if you're heading out to run some errands you're probably most interested in actions that involve running errands, and if you're getting ready to board a plane and will be asked to turn off your phone shortly, you might be interested in seeing a list of phone calls.

This video shows you how to apply contexts in OmniFocus. You'll learn:

  • About the contexts that come pre-installed with OmniFocus 2 for Mac.
  • How to create contexts and subcontexts.
  • How to apply contexts to existing actions.
  • How to view actions by context.
  • How to specify which tasks are display in the Contexts tab.